Privacy Notice

Data Controller contact details

Bron y Garn Surgery

Bron y Garn Surgery, Maesteg Community Hospital, Maesteg, CF34 9PW

Data Protection Officer contact details

Practice Manager (current Information Governance Lead, until DPO details are confirmed)

Purpose of the processing

• To give direct health or social care to individual patients.

• For example, when a patient agrees to a referral for direct care, such as to a hospital, relevant information about the patient will be shared with the other healthcare staff to enable them to give appropriate advice, investigations, treatments and/or care.

• To check and review the quality of care. (This is called Audit and clinical governance).

Lawful basis for processing

These purposes are supported under the following sections of the GDPR:

Article 6(1)(e) ‘…necessary for the performance of a task carried out in the public interest or in the exercise of official authority…’; and

Article 9(2)(h) ‘necessary for the purposes of preventative or occupational medicine for the assessment of the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems and services...”

Healthcare staff will also respect and comply with their obligations under the common law duty of confidence.

Recipient or categories of recipients of the processed data

The data will be shared with:

• healthcare professionals and staff in this surgery;

• local hospitals;

• out of hours services;

• diagnostic and treatment centres;

• or other organisations involved in the provision of direct care to individual patients.

Rights to object

• You have the right to object to information being shared between those who are providing you with direct care.

• This may affect the care you receive – please speak to the practice.

• You are not able to object to your name, address and other demographic information being sent to NHS Digital.

• This is necessary if you wish to be registered to receive NHS care.

• You are not able to object when information is legitimately shared for safeguarding reasons.

• In appropriate circumstances it is a legal and professional requirement to share information for safeguarding reasons. This is to protect people from harm.

• The information will be shared with the local safeguarding service

Right to access and correct

• You have the right to access your medical record and have any errors or mistakes corrected. Please speak to a member of staff or look at our ‘subject access request’ policy on the practice website

• We are not aware of any circumstances in which you will have the right to delete correct information from your medical record; although you are free to obtain your own legal advice if you believe there is no lawful purpose for which we hold the information and contact us if you hold a different view.

Retention period

GP medical records will be kept in line with the law and national guidance. Information on how long records are kept can be found at: https://digital.nhs.uk/article/1202/Records-Management-Code-of-Practice-for-Health-and-Social-Care-2016 or speak to the practice.

Right to complain

You have the right to complain to the Information Commissioner’s Office. If you wish to complain follow this link https://ico.org.uk/global/contact-us/ or call the helpline 0303 123 1113

Data we get from other organisations

We receive information about your health from other organisations who are involved in providing you with health and social care. For example, if you go to hospital for treatment or an operation the hospital will send us a letter to let us know what happens. This means your GP medical record is kept up-to date when you receive care from other parts of the health service.